This guide outlines best practices for tendering on a project, whether it is in the tender stage or has already been secured as a contract. Please follow these steps to ensure a successful and efficient tendering process on C-Link.
Estimated Read Time: 3 Minutes ⏱
Before proceeding with this guide, you should familiarise yourself with the Tender Management section.
Sections in this Article:
🔍 Preparing Your Supply Chain for Tendering
📑 Adding Subcontractors to Your Procurement Schedule
📤 Issuing Tenders and Publishing to Marketplace
🎥 Full Walkthrough Video
🔍 Preparing Your Supply Chain for Tendering
When starting a new project, the first step is to review your supply chain to ensure you have the right subcontractors ready to tender:
- Access Your Project Dashboard:
- Navigate to the Project Dashboard for the specific project you are working on, such as Gate Apartments.
- Review Your Supply Chain:
- Go to your Supply Chain section.
- Search for relevant contractors for the package you need to tender, such as Plumbing and Heating Contractors.
- Review their pre-qualification details to ensure they meet your project requirements.
By preparing your supply chain first, you set a strong foundation for a successful tendering process.
📑 Adding Subcontractors to Your Procurement Schedule
Once you have identified suitable subcontractors, the next step is to add them to your procurement schedule:
- Go to Your Procurement Schedule:
- From your project dashboard, select Procurement Schedule.
- Add Subcontractors to Your Package:
- Identify the package you are tendering, for example, Plumbing and Heating.
- If there are no subcontractors listed against this package, click Add Subcontractor.
- Pull Through Subcontractors from Your Supply Chain:
- The system will pull through the relevant contractors from your supply chain.
- Select the subcontractors you wish to add, and they will be included in your procurement schedule.
By using your existing supply chain, you ensure that trusted contractors are the first to tender for your project.
📤 Issuing Tenders and Publishing to Marketplace
After adding subcontractors to your procurement schedule, you can issue tenders and publish your project to the marketplace:
- Issue Tenders:
- Once the suitable subcontractors are added, immediately issue the tender to them from your procurement schedule.
- Publish to Marketplace:
- To supplement your supply chain, click Publish to Marketplace.
- This allows additional contractors to express interest. These contractors will appear in your Register of Interests.
- Manage Additional Contractors:
- Review the additional contractors and choose to add or decline them as needed.
- Our marketplace acts as a supplement to your existing supply chain, ensuring you receive the best possible bids.
Best Practice Tip:
To hit your tender return dates, always start with your own supply chain. Once those subcontractors are engaged, use the C-Link Marketplace to find additional contractors who may be suitable for your project.
Get Started with C-Link
If you need further guidance on tendering best practices or want to explore how to optimise your procurement process, please contact us at info@c-link.com or reach out to your Customer Success Manager.
Summary ✅
This guide has outlined best practices for managing the tendering process on C-Link, from preparing your supply chain to publishing on the marketplace. By following these steps, you can ensure a more efficient tendering process and build strong relationships with trusted subcontractors.
🎥 Full Walkthrough Video
For a comprehensive guide, watch the full walkthrough video below: