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Managing Tender Recommendations in C-Link

This guide provides step-by-step instructions on how to create, submit, approve, and manage Tender Recommendations within C-Link, helping ensure compliant subcontractor selection and controlled order issuance.

Estimated Read Time: 4 Minutes ⏱

It’s recommended that you’re familiar with the Quotes & Tender Analysis area before following this guide.

Sections in this Article

📊 Creating a Tender Recommendation

To begin the Tender Recommendation process, start from the Quotes & Analysis area.

  1. Access Quotes & Analysis
    Navigate to Quotes & Analysis from the main menu.

  2. Select a Subcontractor
    Locate the relevant work package and review the submitted subcontractor quotes.

  3. Create Tender Recommendation
    From the subcontractor row, select Create Tender Recommendation to open a draft recommendation.

📝 Submitting for Approval

Once your Tender Recommendation is ready, submit it for approval.

  1. Complete the Recommendation
    Review and complete all required commercial details, analysis, and risk notes.

  2. Submit for Approval
    Click Submit for Approval.

  3. Approval Locking
    If approvals are enabled for your account, the recommendation will be locked and automatically routed to approvers.

👥 Approval Process

Approvals are managed based on your organisation’s role hierarchy.

  1. Approver Assignment
    Approvers are defined through the Team Manager module.

  2. Approval Actions
    Approvers can Approve the recommendation or Reject it with feedback.

  3. Notifications
    Both QSs and approvers receive system-generated email notifications at each stage of the process.

🔄 Withdrawing or Cancelling a Recommendation

Controls are in place to manage changes before final approval.

  1. Withdraw a Pending Recommendation
    QSs can withdraw a Tender Recommendation only if no approver has taken action.

  2. Return to Draft
    Once withdrawn, the recommendation returns to Draft status.

  3. Cancel a Recommendation
    To recommend a different subcontractor, first cancel the existing Tender Recommendation.

  4. Single Active Recommendation Rule
    Only one non-cancelled Tender Recommendation can exist per work package at any time.

⏰ Sending Approval Reminders

To help keep approvals moving:

  1. Send Reminder Emails
    QSs can send reminder emails to approvers directly from the Tender Recommendation page.

  2. Audit Log Tracking
    All reminder activity is recorded in the audit log for full transparency.

🔒 Order Issuance & Governance

When the approval workflow is active, additional governance controls apply.

  1. Order Restriction
    Orders can only be issued to the subcontractor with an approved Tender Recommendation.

  2. Governance & Compliance
    This ensures formal approval, full auditability, and reduces commercial and contractual risk.

Summary ✅

This guide has outlined how to:

  • Create and submit Tender Recommendations

  • Manage approvals and reminders

  • Maintain governance over subcontractor selection and order issuance

Following these steps ensures compliant decision-making, transparent approvals, and reduced commercial risk across your procurement workflows.

🎥 Full Walkthrough Video

For a comprehensive guide, watch the full walkthrough video below: